Or right-click an item and choose AllĬategories. If this is the case, you can assign that category to a If you’re like most users, you probably apply one category Netbooks and tablets that use the function keys for predefined tasks. The built-in keys often conflict with mobile devices, including Outlook will display the shortcut inįigure C If you forget a shortcut key, you can find it in the All In Outlook 2007, click Categorize on theĬhoose a shortcut, as shown in Figure C. To assign a shortcut key to a category, do the following:Ĭategorize from the Tags group and choose All Categories. Otherwise, you’ll have a hard time recalling the right keys when you These shortcuts are handy, but keep them toĪ minimum. If you prefer keyboarding to mouse clicks, you can create a You can add new categories by repeating the steps above, but click When you rename a category, Outlook updates assigned itemsĪccordingly. Menu and then choose Master Category List.Ĭategories, check the category you want to rename.įigure B Outlook offers several default categories. In Outlook 2003, choose Categories from the Edit In Outlook 2007, click Categorize on the Toolbar and Or right-click an item andĬhoose All Categories. You can rename a category later as follows:įrom the Tags group, and then choose All Categories. The first time you apply a category, Outlook will prompt you Figure A Right-click the Categories field to gain access to Multiple categories to a single item and you can assign categories to any item. The resulting shortcut menu to access categories. If you right-click any other field, you can choose Categorize from To do so, right-click the Categories field and choose a category, as shown inįigure A. To put categories to use, you need to know how to apply them. So if you can’t implement categories, check with your administrator. I’ve also included instructions for Outlook 2003, whereĪdministrators can use group policy to disable categories. (20), but you can apply most of what you learn to Outlook 2003Ĭategories and flags. Because of this distinction, trying to cover all Outlook 2007 combines textualĭescriptions with colors. InĢ003, a category is a simple word or phrase. Where categories are concerned, version definitely matters. Understanding category basics will open your eyes Them to perform quick sorts, populate search folders, and even narrow a mail Most users use the colors to visually identify items by people, Outlook categories are a management tool, similar to rulesĪnd tasks.

Here are some tips to help you master category basics, plus some creative ways to put them to work. 10+ ways to get the most out of Outlook categoriesĬategories are one of the best organizing tools Outlook offers.

How to give tasks in outlook